ADMINISTRATION

The Sector consists of; office of the Chief Administrative Officer, Human Resource Management, County Administration, Information and Public Administration, Office Support Services and Records Management.

Sector Mandates

  • This sector provides support services to all the other departments and ensures that all government policies are followed and adhered to.
  • It is headed by the Chief Administrative Officer and assisted by various cadres of administrative staff.
  • The sector also provides for field administration at sub-county and lower local council levels.
  • The sector is responsible for promoting good public relations.
  • LLG inspection
  • Communication desk

District Demographic and Administrative set up

 Sub county                    Parish                 Villages                2014 Census

Butenga                           5                               75                      38,455

Kibinge                           5                               51                      32,797

Kitanda                           5                               60                      28,455

Bigasa                             4                               68                      42,008

Bukomansimbi T/C        5                               15                       9,698

Total                              24                            254                     151,413

 

 Table 2.1: Shows Staff status in District as by 30thJune 2015

Department Approved No of staff Filled No
Administration 17 8
Statutory 7 5
Finance 9 5
Planning 5 2
Works and technical services 13 6
Education 9 4
Community Development 8 2
Natural Resources 15 1
Internal Audit 3 1
Procurement 2 2
Production   and    marketing HDQ &SC 28 9
Health services 11 2
Health centers 129 59
County administration 48 20

Source: Principal Human Resource’sOfficeBukomansimbi2015

 

Table 2.2 Staffing by Category

Category Number
Traditional staff 58
Health workers 123
Teachers(Primary) 756
Teachers (Secondary) 103

Source: Principal Human Resource’s Office Bukomansimbi 2015

The current staffing level is at 56% only.

Cross-cutting constraints

  • Budget cuts on already committed works and other planned projects which has hindered effective implementation of the DDP hence the NDP.
  • Lack of Statistics on local revenue sources has led to under estimating the total local revenue collected.
  • Poor performance of Local Revenue Collection because of few revenue sources.
  • Logistical challenges namely office equipments, small office space and lack of store space which has affected service delivery.
  • Late release of funds affects timely implementation of capital projects.
  • Inadequate staffing especially at the senior, principal and heads of Departmental levels.
  • Lack of means of transport to carry out effective monitoring, supervision and inspections of projects.
  • High rates of absecondment cases especially in schools and health centres.
  • Changes in Government Programmes, say we are now leaving the Output Based Budgeting going to Programme Based Budgeting.
  • Delay to adjust the Local Governments (Financial and Accounting) Manual to suit the budget classification in the OBT. This action requires preparation of two reports, one in the OBT format and the other in the format recommended in Local Governments (Financial and Accounting) Manual.
  • Very soon we will be connected to the Integrated Financial Management System (IFMS) where at least three rooms will be provided for the system yet availability of office space is still a big challenge.

Implications to the service delivery

Implications to service delivery

-Low staffing levels affect the service delivery in terms of manpower and lack of skills in the way services are provided.

-Few projects are implemented in each financial year due to budget cuts which makes realization of the plan hard.

-Increasing population leads to more demand for services like health, education and food security and if not met it will lead to low livelihood.

Finance Sector

The sector is composed of: Finance Department is made of 5 sectors namely; Administration, Revenue, Expenditure, Budget and Accounting

The sector mandates

  1. Advising Council on all financial matters.
  2. Ensure compliance with laws, regulations, accounting manual and all instructions issued out.
  3. In conjunction with the Planning Unit, prepare and present before Council, Work plans and Estimates.
  4. Supervise collection of revenue due to Council, expenditure and other disbursements.
  5. Account for all revenue and expenditure of the Council.
  6. Prepare financial statements for presentation to the Auditor General.

Sector Objectives

  1. To ensure that there is prudent financial management in the District.
  2. To ensure that all revenues due to the Council are collected and appropriated accordingly.
  3. To ensure that Work plans are implemented as per the Council approval.
  4. To ensure that the best opinion is expressed by the Auditor General about our financial statements.
  5. Equitable allocation of financial resources.

Table 2.3: The sector staffing levels by June 2015

Post Approved Available
Chief Finance Officer 1 1
Senior Finance Officer 1 1
Senior Accountant 1 0
Accountant 1 0
Senior Accounts Assistant 2 2
Accountants Assistants 03 03
Stenographer Secretary 01 01
Office Attendant 01 0
Driver 01 0

Source: Principal Human Resource’s Office Bukomansimbi 2015

 Challenges

  • Poor performance of Local Revenue Collection because of few revenue sources.
  • Logistical challenges namely office equipments, small office space and lack of store space which has affected service delivery.
  • Late release of funds affects timely implementation of capital projects.
  • Changes in Government Programmes, say we are now leaving the Output Based Budgeting going to Programme Based Budgeting.
  • Delay to adjust the Local Governments (Financial and Accounting) Manual to suit the budget classification in the OBT. This action requires preparation of two reports, one in the OBT format and the other in the format recommended in Local Governments (Financial and Accounting) Manual.
  • Very soon we will be connected to the Integrated Financial Management System (IFMS) where at least three rooms will be provided for the system yet availability of office space is still a big challenge.

Implications to the service delivery

Implications

  • Poor performance in local revenue leads to constraining other grants from other sources which limits the activities which would be implemented.
  • -Inadequate staffing especially at the senior, principal and heads of Departmental levels will affect the quality of services delivered because all the necessary skills needed to implement certain activities and projects are missed.
  • High rates of absecondment cases especially in schools and health centres will lead to poor service delivery in schools leading to low grades and reduced enrollment. In health units, loss of lives and reduced demand for services by the community.
  • Changes in Government Programmes, say we are now leaving the Output Based Budgeting going to Programme Based Budgeting. If OBT isn’t followed there will be misreporting of outputs which will lead to poor budget performance.
  • Delay to adjust the Local Governments (Financial and Accounting) Manual to suit the budget classification in the OBT. This action requires preparation of two reports, one in the OBT format and the other in the format recommended in Local Governments (Financial and Accounting) Manual. Government programmes and timelines will be affected and release of funds on time will be affected.